🌟 Executive Housing Coordinator

Company: CHFR
Location: Remote
Employment Type: Full-Time
Salary: base salary + Commissions

✨ Position Overview

The Housing Specialist Supervisor position at CHFR is designed for a highly organized, detail-oriented, and proactive professional ready to take on leadership responsibilities. In this dynamic role, you will oversee daily operations, supervise employees, ensure seamless communication, and support the successful execution of housing-related activities.

This role demands strong leadership, multitasking abilities, and a passion for excellence in both customer service and internal processes. Professionals who thrive in fast-paced environments and enjoy building efficient systems and empowered teams will excel in this position.

🔹 Qualifications & Requirements

  • Proven Experience: Prior experience in an administrative, coordinator, or supervisory role — ideally in housing, real estate, or property management.
  • Technical Proficiency: Advanced knowledge of MS Office (Excel) and Google Sheets; ability to manage and analyze data effectively.
  • Time Management: Skilled at prioritizing, multitasking, and managing simultaneous projects under tight deadlines.
  • Organizational Skills: Meticulous planning and attention to detail in handling schedules, documents, and communications.
  • Creativity & Vision: Strategic thinker with innovative solutions for sales, processes, and team efficiency.
  • Problem-Solving: Resilient under pressure, flexible with workload changes, and proactive in resolving issues.
  • Communication Skills: Excellent verbal and written communication with precision in reviewing documents, messages, and reports.
  • Leadership & Team Support: Strong ability to supervise, guide, and motivate staff to achieve goals effectively.
  • Confidentiality & Discretion: Professional handling of sensitive information with integrity and judgment.
  • High Energy & Independence: Self-starter with strong drive, motivation, and fast-paced execution.
  • Executive-Level Support: Skilled at providing top-tier administrative support with initiative and discretion.

📌 Key Responsibilities

1. Operations & Deal Management
  • Supervise daily operations, ensuring efficient task execution and successful deal closures.
  • Monitor housing transactions for accuracy and timely completion, resolving issues quickly.
  • Represent CHFR with professionalism in all interactions with corporate housing partners, landlords, property managers, and clients.
  • Build and sustain long-term relationships to strengthen the company’s reputation and trust.
2. Administrative Support & System Oversight
  • Manage Trello, Smartsheet, and email templates, ensuring accuracy and timeliness.
  • Maintain updated documentation on check-ins, check-outs, and operational workflows.
3. Emergency Response & After-Hours Support
  • Coordinate responses to urgent matters outside business hours when necessary.
  • Ensure staff coverage for emergencies, check-ins, or pending reservations.
  • Take ownership of after-hours issues, guaranteeing quick and effective solutions.
4. Employee Schedule & Absence Management
  • Oversee PTO, vacation requests, and leave tracking.
  • Ensure proper documentation in Google Drive and balanced team availability.
5. Coordination of Teleconferences & Daily Tasks
  • Schedule and coordinate meetings, ensuring agendas and objectives are clear.
  • Assign, monitor, and follow up on daily team tasks.
  • Provide continuous support to guarantee quality and efficiency.
6. Calendar Management & Scheduling
  • Manage multiple calendars with precision, covering:
    • Holidays, vacations, birthdays, and days off.
    • Tenant check-ins/check-outs and cleaning schedules.
    • Security deposit deadlines and time-change reminders.
  • Keep Google Calendar and Trello updated to prevent conflicts and ensure seamless coordination.
7. Marketing & Social Media Management
  • Oversee marketing campaigns and social media presence.
  • Ensure brand consistency and alignment with company goals.
8. Employee Development & Training
  • Provide ongoing training and resources to the team.
  • Foster a collaborative and supportive environment that promotes growth and independence.
9. Website & Content Quality Assurance
  • Regularly review CHFR’s website and housing listings.
  • Identify and correct errors or missing information to maintain accuracy and professionalism.
10. Error Reporting & Process Improvement
  • Detect and report issues in Trello or internal systems.
  • Recommend and implement solutions for greater efficiency.



✅ How to Apply:

At CHFR, we understand that finding a new role is challenging and that self-doubt can prevent you from applying to a role. Not sure if you tick all the boxes, but are you proficient in English? We encourage you to apply. We have a culture of learning, and if this job description sounds exciting, we’d love to hear from you. We value diversity, and we’re proud to be an inclusive, equal opportunity workplace. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Ready to join our team? Apply now and take the first step toward a rewarding remote career! Please apply on the link below, you’ll be taken to a page where you can attach your resume, and you will be asked to answer a few questions:

👉  https://corporatehousingforrent.com/job-application-form/