Etiquette for Remote Video Meetings

Google Meet Video Conference

Test the platform

Check the technology used before the time of the call. Make sure everything is working properly and do some test runs before you start.

Check the settings

Check if the audio and video settings are as you wish – without or with sound; on or off. If you are not speaking, it is generally a good idea to be silent so that other people do not hear a lot of background noise.

Start the meeting in advance

Please be ready a few minutes before the meeting starts, if you enter the actual scheduled time, it may seem a little late for everyone else. In addition, the organizer should definitely start five minutes in advance to set up all elements.

Stay focused on the call

                                                                                                                 Focus your full attention instead of trying to do multiple tasks while you are on the call. People can usually tell when they are not focused on their conversation. Would you be multitasking if you were in a face-to-face meeting? Hope not. Therefore, treat the video call as a face-to-face meeting. Avoid moving in the middle of the connection. Remember that your video is enabled (unless you disable it); so watch what you’re doing and make sure it’s what you want others to see.

Leave the microphone and cell phone “mute”

Participants should put their devices (microphones and cell phones) on “mute” whenever they are not speaking, to cut background noise. We are living in a period when whole families are at home, and it will not always be possible to cut the noise of domestic activity completely.

Turn off notifications

Many people have notifications activated on their computers, whether it’s Slack messages, browser notifications, iMessages, and more. Before joining any meeting or call, it’s a good idea to go into Do Not Disturb mode, or turn these notifications off.

Be tolerant

If there is an unexpected interruption in the connection or due to noise unintentionally coming from the environment of a participant, the ideal is to remain calm, be tolerant and kindly offer help to correct the problem.

Show up in the video and use your microphone

                                                                                                                        Microphone and camera features must be used effectively.
People feel more connected if they can really see themselves. When using the camera, use a space in the house with a neutral background (or use a virtual background). Also, pay attention to your appearance, just as it would be in a face-to-face meeting, and make sure that you are giving due attention to the person who is speaking.

CHFR Video calls make the meetings feel more personal and fun. Since we work by ourselves at home every day, it’s just nice to see the other people we work with daily, even if they’re just a bunch of pixels on our computer screen. Plus it is nice to remember that we work with a bunch of other amazing human beings.